November 18, 2013
Stu Harris

Philippines Disaster Aid

Our hearts and prayers are with the Philippine people after they have suffered from one of the worst storms ever seen.  It is gratifying to see so many nations rushing food, medicine and now shelter to aid in recovery.  I encourage everyone to donate what they can to the cause.  I won’t favor any charity organization over another, just Google to find one.

October 31, 2013
Stu Harris

Some recent customers who’ve bought our AgentTime call center scheduler

Caesars Palace Logo

Caesars Palace is the most famous casino in Las Vegas, maybe the world.  They are using AgentTime in their Direct Resorts Services Group.  Celine Dion and Shania Twain are currently headlining.  http://www.caesarspalace.com/

 

LiqChannel Logo

One of the largest shopping channels, the Liquidation Channel sells jewelry on DirecTV, The DISH Network, and on the web.  http://www.liquidationchannel.com

 

October 25, 2013
Stu Harris

How many inbound agents do I need? The Erlang C formula will tell me …… right?

Not exactly.  It does have its shortcomings.  The Erlang C formula is named for its creator, A.K. Erlang, a Danish mathematician who first published it in 1917.  It’s been used by call centers for staffing prediction ever since there were call centers.

As most call center managers know, the inputs to the formula are: 1) the number of calls expected to arrive in a given time period; 2) the average length of the calls and any after call or wrap-up time; and 3) a desired level of service expressed as the percent of calls to be answered in a given number of seconds.  The formula can then give you the best number of agents to use to meet the desired service level.

However the word “best” is very relative here.  What most managers don’t realize is that the Erlang C formula ignores or distorts certain realities concerning the arrival and handling of inbound calls.  For example:

1.  It assumes all callers have infinite patience and will never hang up (abandon) from queue.  Clearly, callers are not so patient and will hang up in queue and this is a basic management issue for call centers.

2.  It assumes all the calls start and end within the time period.  Obviously, if you are looking at a 15 minute period and have a 5 minute average call length, then a high percentage of the calls being handled in the time period will have arrived in the previous time period, or will end in the next time period.

3.  It has a wrong assumption about average talk time.  You might think that the probability of how long a call is likely to last would follow a bell-curved shape graph with the average in the middle.  Actually it doesn’t.  If you were to plot all the call lengths over a period of time on a graph you’d get a ski slope shaped graph:  Lot’s of calls being handled quickly, and a few calls taking a very long time.  How steep the slope is depends on what service your call center provides.

4.  In addition to ignoring caller abandonment from queue, the Erlang C formula doesn’t take into account caller re-try.  When callers do abandon from queue, a certain percentage of them will call back again trying to get an agent, and on average they will wait a certain amount of time before doing so.  If you have a lot of abandonment, you’ll have a lot of caller re-try.  This adds to the number of calls you originally thought you’d get.

Without going into the math, the upshot is that the Erlang C formula will most likely over-staff you:  it will tell you to use more agent that you actually need in reality.

So what to do?  Another formula?  No, simulation….  I’ll cover this in an upcoming post.

In the meantime take a look at this paper I wrote:  A Primer on Call Center Staffing Methods.

Every call center manager’s old friend, Agner Krarup Erlang

October 24, 2013
Stu Harris

Portage teams with major call recording/monitoring firm

Big Announcement!   Portage Communications and Call Recording Center have decided to team up and offer a call center optimization package for small call centers.  Portage’s AgentTime scheduler coupled with Call Recording Center’s monitoring, recording and reporting software provides a very affordable solution for smaller call centers that simply can’t afford the offerings currently available from the industry heavyweights.  http://www.callrecordingcenter.com/

Call Recording Center Logo

October 24, 2013
Stu Harris

Our new blog

Here we formally start a blog from Portage Communications LLC.  Our goal is to provide useful call center industry information on workforce management, agent scheduling, technology and locations.  We will try to make the posts helpful to people in the industry and not talk so much about Portage and our products.  Forgive us though if occasionally toot our own horn!  www.portagecommunications.com